Annual General Meeting

The company’s ultimate decision-making body is the Annual General Meeting, where shareholders exercise their influence over the company. Several critical issues are considered at the Annual General Meeting, including distribution of profits, the annual report, discharge of liability for the Board of Directors and CEO, and the election and remuneration of the Board of Directors and auditor.

In order to be entitled to attend and vote for their shares, shareholders must be listed in the shareholders’ register and notify the company that they will attend within a certain period. Shareholders may participate via a representative if they wish. The summons to the Annual General Meeting states how to notify the company.

Extraordinary General Meeting 2020
Hässleholms Kulturhus
Thursday August 27, 2020
11.00 AM CET

Documents for the 2020 Extraordinary General Meeting
Notice of Extraordinary General Meeting 2020
Proposal on amendments of the Articles of Association 2020
Notice and form for advance voting 2020
Proxy EGM 2020

Anyone wishing to participate in the Extraordinary General Meeting 2020 must:
Shareholders who wish to attend the EGM must be recorded in the share register maintained by Euroclear Sweden, made as of 21 August 2020 and notify the company of their intention to participate in the AGM by 21 August 2020 at the latest, preferably before 4 p.m. CET.

Registration to attend should primarily be made by using this link. Registration to attend can also be made in writing at the address Eolus Vind AB ”Extraordinary General Meeting”, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden or by telephone, + 46 8 – 402 90 41. When registering to attend, the shareholder must provide name, address, personal identity number or corporate identity number, daytime telephone number and, if applicable, the name of any representative.

In order to participate in the proceedings of the EGM, shareholders holding nominee-registered shares must submit a request to their bank or broker to have their shares temporarily registered in the shareholders own name with Euroclear Sweden AB. Such registration must be completed by 21 August 2020 and the bank or broker should therefore be notified well in advance of this date. For information about handling of your personal data please view Privacy Notes for Annual General Meetings.

A proxy must be issued for any person representing a shareholder. The proxy shall be in writing and shall be dated and signed by the shareholder. The proxy must not be more than one year old, unless a longer period of validity is stated in the proxy (maximum five years). If the shareholder is a legal person, a certificate of registration or a similar authorization document shall be presented. The authorization document shall verify the right for the person signing the proxy to appoint a representative for the legal person. In order to facilitate the registration process at the AGM, an original of the proxy together with certificate of registration and any other authorization documents shall be received by the company at the address Eolus Vind AB, P.O. Box 95, SE-281 21 Hässleholm, Sweden at 4 p.m. on 21 August 2020 at the latest. If a proxy and other authorization documents have not been submitted in advance of the AGM, an original proxy and other authorization documents shall be presented at the AGM.

Information about measures due to the coronavirus (Covid-19)
As a precautionary measure to decrease any risk of spreading the coronavirus, the Board of Directors has decided that the shareholders should be able to exercise their voting rights at the EGM by advance voting. The intention of the Board of Directors’ decision is to reduce the number of people gathered at the location of the EGM. The company encourages its shareholders to not attend the EGM in person and instead, in the manner stated below, exercise the possibility to advance voting.

Advance voting
Shareholders who wish to exercise the possibility to advance voting shall, in addition to being included in the shareholder’s register, use a form for advance voting. The form is available above on this page. A shareholder who is exercising its voting right through advance voting does not need to notify the Company of its attendance to the EGM. The advance voting form is considered as notification of attendance to the EGM.

  • The advance voting form shall be sent to the company by email to GeneralMeetingService@euroclear.eu or by post to Eolus Vind AB ”Extraordinary General Meeting”, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden.
  • Shareholders who are natural persons may also cast their advance votes digitally through BankID verification. Link to digital advance voting is available on the company’s website, eolusvind.com, and on https://anmalan.vpc.se/EuroclearProxy/.
  • The completed voting form must be submitted to the company no later than 21 August 2020, preferably before 4 p.m. CEST.

If the shareholder is a legal entity, a certificate of incorporation or a corresponding document shall be enclosed to the form. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote is invalid.

Other measures due to Covid-19
As a precautionary measure to reduce the risk of spreading the corona virus in connection with the EGM, the company has also decided to take the following measures:

  • no beverages or food will be served at the EGM,
  • the number of non-shareholders present will be limited as far as possible, and
  • the EGM will be minimized in time, although without limiting the shareholders’ rights.

Considering the risk of infection, the company advices against physically attending the EGM, and recommends the shareholders to participate by advance voting as stated above. The company is carefully monitoring the continued development and will if necessary, update its website www.eolusvind.com, with information on any additional measures that are being taken in connection with the EGM.

Minutes (in Swedish only):
Minutes from the Extraordinary General Meeting on August 27, 2020
Minutes from the Annual General Meeting on January 25 2020
Minutes from the Annual General Meeting on January 26 2019
Minutes from the Annual General Meeting on January 27, 2018
Minutes from the Annual General Meeting on January 28, 2017
Minutes from the Annual General Meeting on January 30, 2016

Minutes from the Extraordinary General Meeting on June 2, 2015

Minutes from the Annual General Meeting on January 24, 2015
Minutes from the Annual General Meeting on January 25, 2014

Minutes from the Annual General Meeting on January 26, 2013
Minutes from the Annual General Meeting on January 28, 2012

Documents for the 2020 Annual General Meeting (notice and proxy in English, other documents in Swedish)
Notice Of Annual General Meeting 2020
Proxy
Nomination Committee´s motivated statement
The Board of Directors proposal to guidelines for compensation of senior excutives
Report on evaluation performed by the Remuneration Committe
The company complied with the auditor´s opinion on guidelines for compensation of senior executives
The Board of Directors proposal for long term share program
The Board of Directors proposal for distribution of profit and motivated statement

Documents for the 2019 Annual General Meeting (in Swedish only)
Summons to Annual General Meeting on January 26, 2019, with proposed resolutions
Proxy
Nomination Committee´s motivated statement
Guidelines for compensation of senior executives
Report on evaluation performed by the Remuneration Committe
The company complied with the auditor´s opinion on guidelines for compensation of senior executives

Documents for the 2018 Annual General Meeting (in Swedish only):

Summons to Annual General Meeting on January 27, 2018 with proposed resolutions
Proxy
Nomination Committee´s motivated statement
Guidelines for compensation of senior executives
Report on evaluation performed by the Remuneration Committee
The company complied with the auditor’s opinion on guidelines for compensation of senior executives

Documents for the 2017 Annual General Meeting (in Swedish only):
Summons to Annual General Meeting on January 28, 2017 with proposed resolutions.
Proxy
Presentation of the nomination committee’s work and proposals
Articles of Association
Guidelines for compensation of senior executives
Report on evaluation performed by the Remuneration Committe
The company complied with the auditor’s opinion on guidelines for compensation of senior executives

Documents for the 2016 Annual General Meeting (in Swedish only):
Summons to Annual General Meeting on January 30, 2016 with proposed resolutions
Variable remuneration for senior executives
Report on evaluation performed by the Remuneration Committee
The company complied with the auditor’s opinion on guidelines for compensation of senior executives
Fairness opinion on the acquisition of two wind power projects in Nevada, USA
Proxy

Documents for the 2015 Extraordinary Annual General Meeting (in Swedish only):
Summons to Extraordinary Annual General Meeting June 2, 2015
Board of Directors’ report
Auditors’ opinion regarding special redemption conditions
Auditors’ opinion important events
Auditors’ opinion reduction of share capital
Proxy

Informational brochure on the redemption procedure (in Swedish only):
Eolus’s informational brochure on the redemption procedure

Documents for the 2015 Annual General Meeting (in Swedish only):
Summons to Annual General Meeting January 24, 2015 with proposed resolutions.
Variable remuneration for senior executives.
Report on evaluation performed by the Remuneration Committee